AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
MAY 7, 2012
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Discussion and Consideration of minutes for the Regular Council Meeting April 2, 2012.
6. Discussion and Consideration of minutes for the Special Council Meeting April 16, 2012.
7. Review of Purchase Orders.
8. Review of Financial Statements.
9. Review of City Manager’s Report.
10. Discussion and action on Tecumseh Housing Authority Environmental review documents for 2012’s Capital Fund Program
11. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
12. PUBLIC HEARING (pursuant to Tecumseh Code §8-302) TO DETERMINE WHETHER THE PROPERTY AT 214 EAST HIGHLAND, TECUMSEH, OK (owned by Jonathan D. Anderson) IS DILAPIDATED AND HAS BECOME DETRIMENTAL TO THE HEALTH, SAFETY OR WELFARE OF THE PUBLIC OR CREATES A DANGEROUS FIRE HAZARD.
13. Discussion and action on determining whether the property at 214 E. Highland, Tecumseh, OK should be torn down and removed, establishing timelines therefore, and directing the City Clerk to file a lien for the cost of removal.
14. Discussion and action to adjourn into executive session pursuant to 25 O.S. §307 B (4) to discuss the lease of City property for oil and gas exploration.
15. Discussion and action on fencing at the Tecumseh Cemetery with money coming from Cemetery Trust Fund (60).
16. Discussion and possible action re-allocating parks capital outlay money. ($100,000 for the proposed water park to spend on resurfacing tennis courts and playground equipment in Slick Humphrey Park)
17. Discussion and action to amend resolution #2012-02 (Election Resolution) because of the new state law.
18. Discussion and possible action on Section 4-105 Keeping of Swine inside city limits ordinance.
19. Discussion and action on the official ballot for Oklahoma Municipal Assurance Group for Three year terms commencing July 1, 2012.
20. Discussion and action on re-appointing Cherie Trousdale to the Pioneer Library System Board of Trustees three (3) year term (July 1, 2012 to June 30, 2015) for the City of Tecumseh.
21. Discussion and action on Budget amendment #2 for the purchase of land at the entrance of the Tecumseh Lake property in the amount of $9,200.00 and $100,000 for the purchase of easements along Gordon Cooper Road AND CEMETERY FENCING, $10,000.
22. Discussion and action on applying for a Oklahoma State Department of Health for Communication Equipment (Handheld Radios) Grant for $40,030 with a 20% match coming from the county sales tax.
23. Discussion and action on Resolution 2012-03 to destroy certain records according to state law.
24. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
25. Adjournment

Next Regular Meeting: Monday, June 4, 2012.
Posted at Tecumseh City Hall and Council Chambers
May 2, 2012
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
MAY 7, 2012
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of the Regular TUA Meeting April 2, 2012.
4. Review of purchase orders.
5. Review of the City Manager’s Report.
6. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
7. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
8. Adjournment

Next Regular Meeting: Monday, June 4, 2012.
Posted at Tecumseh City Hall and Council Chambers
May 2, 2012
1:00 p.m.

______________________________
Cathy Condit, Secretary

AGENDA
TECUMSEH CITY COUNCIL
SPECIAL MEETING
APRIL 16, 2012
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and action on Resolution 2012-02 calling for a primary and general election; setting dates; qualifications for candidacy; offices to be filed; and terms.
4. Adjournment

Next Regular Meeting: Monday, May 7, 2012.
Posted at Tecumseh City Hall and Council Chambers
April 4, 2012
4:00 p.m.

______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
FEBRUARY 6, 2012
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Discussion and Consideration of minutes for the Regular Council Meeting January 3, 2012.
6. Review of Purchase Orders.
7. Review of Financial Statements.
8. Review of City Manager’s Report.
9. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
10. Discussion and possible action on Tecumseh Housing Authority Environmental review documents for 2011’s Capital Fund Program.
11. Discussion and action on Certificate and Municipal Order to county clerk and county treasurer for City Clerk/Treasurer Cathy Condit.
12. Discussion and action on Certificate and Municipal Order to county clerk and county treasurer for Deputy City Clerk/Deputy Treasurer Lynette Payne.
13. Discussion and possible action on appointing Ken Clemence to the Tecumseh Growth and Development Authority board for a term of six (6) years beginning January 2012.
14. Discussion and action on accepting/awarding bids/quotes for the Tecumseh City Park east parking lot in the amount of $13,403.25
15. Discussion and action on accepting/awarding bids/quotes for the Tecumseh City Park Hwy 9 & 13th East access road, in the amount of $46,446.20
16. Discussion and possible action on Permit number 63-1640 for crossing 177 north of Hwy 9 for electric extension of service
17. Discussion and possible action on soliciting bids for contracts for work on the Electric Distribution system, to install 9,136 feet of electric distribution line conductors, 11 poles, and associated equipment along Benson Park Road, east of 13th street to US 177.
18. Discussion and possible action on the Standard Operating Guidelines for the Tecumseh Fire Department.
19. Discussion and possible action on Resolution # 2012-01, correcting the terms of office of the Tecumseh Housing Authority and appointing/reappointing Commissioners to the Tecumseh Housing Authority.
20. Discussion and action on vote to adjourn to executive session pursuant to 25 O.S. 307 B (3) for the purpose of discussing the purchase of real property.
21. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
22. Adjournment

Next Regular Meeting: Monday, March 5, 2012.
Posted at Tecumseh City Hall and Council Chambers
February 1, 2012
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
FEBRUARY 6, 2012
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of the Regular TUA Meeting January 3, 2011.
4. Review of purchase orders.
5. Review of the City Manager’s Report.
6. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
7. Discussion and possible action on Permit number 63-1640 for crossing 177 north of Hwy 9 for electric extension of service
8. Discussion and possible action on soliciting bids for contracts for work on the Electric Distribution system, to install 9,136 feet of electric distribution line conductors, 11 poles, and associated equipment along Benson Park Road, east of 13th street to US 177.
9. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
10. Adjournment

Next Regular Meeting: Monday, March 5, 2012.
Posted at Tecumseh City Hall and Council Chambers
February 1, 2012
1:00 p.m.

______________________________
Cathy Condit, Secretary

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
JANUARY 3, 2012
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Discussion and Consideration of minutes for the Regular Council Meeting December 5, 2011.
6. Review of Purchase Orders.
7. Review of Financial Statements.
8. Review of City Manager’s Report.
9. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
10. Discussion and possible action on changing name of Sharon Street in the 1000 block to Kimberly Rd.
11. Discussion and action on Resolution 2011-09; Destruction of certain City of Tecumseh records pertaining to State Law.
12. Discussion and possible action on accepting the 2011-2012 REAP Grant Contract for relay of asphalt on Slick Humphrey Dr. from Hwy 9 to dead end.
13. Discussion and possible action on the changes in the Lease Agreement and Contract with the Crossroads Youth and Family Services, Inc.
14. Discussion and possible action on accepting and awarding the bids for the 8” waterline, recommended is Ken’s Plumbing and Backhoe for the amount of $228,948.00.
15. Discussion and possible action accepting the Homeland Security Grant for the Fire Department of $ 13,302.00 with a ($3,325.50)25% match to come from the County Sales tax dollars.
16. Discussion and possible action changing the Tecumseh Housing Terms to match state law.
17. Discussion and action on Personnel Policies and Procedures Manual.
18. Discussion and action on the City of Tecumseh’s Major Emergency Response Plan for 2012.
19. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
20. Adjournment

Next Regular Meeting: Monday, February 6, 2012.
Posted at Tecumseh City Hall and Council Chambers
December 28, 2011
1:00 p.m.
______________________________Posted by Lynette Payne, Deputy City Clerk
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
JANUARY 3, 2012
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Discussion and Consideration of minutes of the Regular TUA Meeting December 5, 2011.
4. Review of purchase orders.
5. Review of the City Manager’s Report.
6. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
7. Discussion and possible action on accepting and awarding the bids for the 8” waterline, recommended is Ken’s Plumbing and Backhoe for the amount of $228,948.00.
8. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
9. Adjournment

Next Regular Meeting: Monday, February 6, 2012.
Posted at Tecumseh City Hall and Council Chambers
December 28, 2011
1:00 p.m.

______________________________ Posted by Lynette Payne, Deputy City Clerk/Secretary
Cathy Condit, Secretary

AGENDA
TECUMSEH CITY COUNCIL
REGULAR MEETING
DECEMBER 5, 2011
6:00 P.M.
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

MEETING PROCEDURE:
Comments from the Public are welcome at two different times during the course of the meeting: Comments not scheduled on the Agenda will be heard under Public Comments; and Comments on all scheduled Agenda Items will be heard immediately following the presentation by Staff or Petitioner. Please wait until you are recognized by the Mayor and keep comments as brief as possible. The Council will act on an Agenda Item after comments from the Staff and Public have been heard.

1. Invocation
2. Flag Salute
3. Call to Order
4. Roll Call
5. Public Hearing on City of Tecumseh/Tecumseh Utility Authority budgets for fiscal year 2012. The public is invited to speak or comment on any issue relating to the budget.
6. Presentation from Casey Russell, CPA; on the 2010 Fiscal Year Audit.
7. Discussion and action on 2010 Fiscal Year Audit.
8. Discussion and Consideration of minutes for the Regular Council Meeting November 7, 2011.
9. Review of Purchase Orders.
10. Review of Financial Statements.
11. Review of City Manager’s Report.
12. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the City Council on any Subject not scheduled on the Regular Agenda. The City Council shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Council discussion at a later date. THOSE ADDRESSING THE COUNCIL ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
13. Discussion and action on Budget Amendment #4 for Tecumseh Utility Authority.
14. Discussion and action on Ordinance No. 765, amending the city code regarding the emergency management director and emergency management advisory committee.
15. Discussion and action on Ordinance No. 764, rezoning Lots 1-5 Blk 10, City of Tecumseh, and declaring an emergency.
16. Discussion and action on Resolution #2011-08 adopting the 2012 Fiscal Year Budget for the City of Tecumseh.
17. Discussion and possible action on repairing Highland Street from Hwy 177 to Skagg City Road. (note: 2 quotes are included, one is patching only; one is patching and overlay of road)
18. Discussion and action on the City of Tecumseh 2012 Holiday Schedule.
19. Discussion and action on the City of Tecumseh 2012 City Council Meeting Schedule.
20. Discussion and action on the City of Tecumseh 2012 Tecumseh Cemetery Meeting Schedule.
21. Discussion and action on the City of Tecumseh 2012 Planning Commission Meeting Schedule.
22. Discussion and action on the City of Tecumseh 2012 Board of Adjustment Meeting Schedule.
23. Discussion and possible action on the Municipal Electric Systems of Oklahoma (MESO) Mutual Aid Agreement.
24. Discussion and possible action on rules relating to parking trucks and/or tractor-trailers in residential areas.
25. Discussion and possible action on the agreement with Tecumseh Youth Program, Inc.
26. Discussion and action on Permit to Construct from Department of Environmental Quality Permit No. WL000063110768 for construction of 6,600 linear feet of eight (8) inch water line and all appurtenances to serve the city of Tecumseh, Pottawatomie County, Oklahoma.
27. Discussion and action on Oklahoma Department of Transportation Utility Permit No. 63-1637 to cross US – 177 approximately 2 ¼ mile Northwest of US – 177 and SH – 9 in Pottawatomie County, Oklahoma.
28. Discussion and action on permission for Relay for Life to use Slick Humphrey Park April 27, 2012.
29. Discussion and action on closing 4th street from Maple to Main for the smoking good thing cook off held in June 2012.
30. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.
31. Adjournment

Next Regular Meeting: Tuesday, January 3, 2012.
Posted at Tecumseh City Hall and Council Chambers
November 30, 2011
1:00 p.m.
______________________________
Cathy Condit
City Clerk

AGENDA
TECUMSEH UTILITY AUTHORITY
REGULAR MEETING
DECEMBER 5, 2011
IMMEDIATELY FOLLOWING COUNCIL MEETING
114 N. BROADWAY
CITY HALL COUNCIL CHAMBERS

1. Call to Order
2. Roll Call
3. Presentation from Casey Russell, CPA; on the 2010 Fiscal Year Audit.
4. Discussion and action on 2010 Fiscal Year Audit.
5. Discussion and Consideration of minutes of the Regular TUA Meeting November 7, 2011.
6. Review of purchase orders.
7. Review of the City Manager’s Report.
8. Discussion and action on Budget Amendment #4 for Tecumseh Utility Authority.
9. PUBLIC COMMENT: The purpose of the Public Comments Section of the Agenda is for members of the public to speak to the TUA Trustees on any Subject not scheduled on the Regular Agenda. The TUA Trustees shall make no decision or take any action, except to direct the City Manager to take action, or to schedule the matter for Trustees discussion at a later date. THOSE ADDRESSING THE TRUSTEES ARE REQUESTED TO IDENTIFY THEMSELVES BY NAME AND LIMIT COMMENTS OR QUESTIONS TO 3 MINUTES.
10. Discussion and action on Resolution #2011-08 adopting the 2012 Fiscal Year Budget for the Tecumseh Utility Authority.
11. Discussion and action on the 2012 Tecumseh Utility Authority Meeting Schedule.
12. Discussion and action on Permit to Construct from Department of Environmental Quality Permit No. WL000063110768 for construction of 6,600 linear feet of eight (8) inch water line and all appurtenances to serve the city of Tecumseh, Pottawatomie County, Oklahoma.
13. Discussion and action on Oklahoma Department of Transportation Utility Permit No. 63-1637 to cross US – 177 approximately 2 ¼ mile Northwest of US – 177 and SH – 9 in Pottawatomie County, Oklahoma.
14. Discussion of Waste Water Treatment Plant.
15. NEW BUSINESS: Any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
16. Adjournment

Next Regular Meeting: Tuesday, January 3, 2012.
Posted at Tecumseh City Hall and Council Chambers
November 30, 2011
1:00 p.m.

______________________________
Cathy Condit, Secretary